An Educational Moment

General Meeting Etiquette (Especially on Zoom)

Luis Ponce

June 19, 2025

Synopsis

The “General Meeting Etiquette” emphasizes the importance of professional conduct during meetings, particularly on Zoom. It highlights the need to be truly present rather than just logged in, to come prepared with pitches, referrals, and asks, and to respect the structure and flow of the meeting.

The piece discourages multitasking and absenteeism—such as driving during the meeting—and reminds members that showing up prepared and engaged enhances credibility and visibility. Ultimately, maintaining high standards in meeting etiquette strengthens the collective success of the group.

Full Post

Your presence in a meeting is a reflection of your professionalism—especially in our virtual Zoom environment.

1. Be Present, Not Just Logged In
Zoom makes it easy to appear present, but real presence means engagement. If you’re driving, distracted, or only halfway tuned in, it affects more than just your visibility—it affects your credibility. And don’t forget: if you miss the “I Have” section, it counts as an absence. That quick 30-second window may be your only moment to stay top-of-mind.

2. Be Prepared
You already know the routine: your 30-second pitch, referrals, testimonials, and your specific ask. Winging it or saying “Pass” isn’t just a missed opportunity—it’s a signal that you’re not prepared. Taking the time to plan means you take your business seriously—and makes it easier for others to refer you.

3. Respect the Flow of the Meeting
Sure, sometimes the order changes. That’s okay. Flexibility is part of being a good team player. But multitasking through a meeting? That’s not okay. Would you handle a client call while brushing your teeth or driving? Let’s apply the same standards here.

Quick Recap:

Be on time and fully engaged
Don’t attend while driving
Be ready for your spotlight moment
“Pass” = “I’m not prepared”
Show respect for the meeting and for each other

Let’s each commit to showing up with intention and excellence. Because when we all bring our best, we all grow stronger—on Zoom and beyond.